JOURNAL INFORMATION
FOR AUTHORS
EDITORIAL AND PUBLICATION POLICIES
RESEARCH INTEGRITY
CONTACT AND COLLABORATION
Digital Preservation Policy
JOLLT Journal of Languages and Language Teaching, published by Universitas Pendidikan Mandalika (UNDIKMA), Indonesia, recognizes the importance of long-term digital preservation in maintaining the integrity, accessibility, authenticity, and continuity of scholarly publications.
The journal is committed to safeguarding its published scholarly content against risks associated with technological changes, accidental data loss, server failure, website migration, and the discontinuation of publishing services. Digital preservation forms an essential component of the journal's responsibility to authors, readers, research institutions, indexing services, and the wider scholarly community.
This policy establishes the journal's principles and procedures concerning electronic archiving, preservation of publication records, distributed preservation technologies, data backup, continuity of access, and institutional responsibility.
DIGITAL PRESERVATION COMMITMENT
JOLLT is committed to preserving its published scholarly content and associated bibliographic records for long-term accessibility. The journal supports responsible electronic archiving, secure backup procedures, and participation in appropriate digital preservation arrangements to protect the continuity and integrity of the scholarly record.
DIGITAL PRESERVATION AT A GLANCE
The principal components of JOLLT's digital preservation framework are summarized below.
| Component | Preservation Framework |
|---|---|
| Journal Publisher | Universitas Pendidikan Mandalika (UNDIKMA), Indonesia |
| Publishing Platform | Open Journal Systems (OJS) |
| Primary Electronic Archive | JOLLT online publication archive |
| Preservation Coverage | Published articles, issue records, bibliographic metadata, and related publication files |
| Distributed Preservation | LOCKSS-compatible preservation arrangements, subject to confirmed activation and participation |
| Backup Responsibility | Publisher and authorized journal system administrators |
| Access Model | Open Access |
| Continuity Objective | Long-term preservation, integrity, recoverability, and accessibility of scholarly publications |
QUICK NAVIGATION
The following links provide direct access to the principal components of this policy.
| Archiving and Preservation | Management and Access |
|---|---|
| 1. Purpose and Scope | 5. Backup and Recovery |
| 2. Primary Electronic Archive | 6. Continuity of Access |
| 3. Distributed Digital Preservation | 7. Institutional Responsibility |
| 4. Preservation Coverage | 8. Related Journal Information |
1. PURPOSE AND SCOPE OF DIGITAL PRESERVATION
The purpose of JOLLT's digital preservation policy is to establish a framework for protecting published research content and associated publication records against loss, corruption, technological obsolescence, or interruption of access.
Digital preservation is intended to support the following objectives:
- Long-Term Accessibility: Support continued access to published scholarly articles and their associated bibliographic information.
- Scholarly Record Integrity: Preserve the accuracy, completeness, and traceability of the journal's publication records.
- Content Protection: Reduce the risk of permanent loss of scholarly materials resulting from technical failure or changes in publishing infrastructure.
- Publication Continuity: Support the maintenance or recovery of published content during website migration, server replacement, or organizational changes.
- Bibliographic Reliability: Maintain stable records that enable articles to be identified, cited, indexed, and retrieved.
- Responsible Preservation: Encourage the use of established digital preservation standards, appropriate technical safeguards, and periodic verification of preservation arrangements.
This policy applies primarily to the journal's published scholarly content. Confidential submission files, unpublished manuscripts, reviewer reports, and editorial correspondence are managed separately under applicable editorial confidentiality, records management, and data protection requirements.
2. PRIMARY ELECTRONIC ARCHIVE
JOLLT publishes and maintains its scholarly content through the Open Journal Systems (OJS) platform. The journal's primary electronic archive provides publicly accessible records of published volumes, issues, articles, and associated publication information.
The journal's publication archive supports scholarly access and bibliographic discovery by organizing published content according to its volume and issue structure.
2.1. Published Articles and Issues
Published journal issues and articles are made available through the official JOLLT website. The archive provides a record of the journal's scholarly publications and supports access to previously published research.
The primary archive contains publication information such as article titles, author names, institutional affiliations where recorded, abstracts, keywords, publication dates, volume and issue numbers, and available article files.
2.2. Bibliographic Metadata
Bibliographic metadata constitute an important component of digital preservation. Accurate metadata enable the identification, indexing, citation, discovery, and retrieval of scholarly articles even when changes occur in a journal's website or publishing infrastructure.
The journal's editorial and publishing personnel are responsible for maintaining accurate publication metadata and addressing identified errors through the appropriate editorial procedures.
2.3. Access to the Journal Archive
Readers may access current and previously published issues using the following links.
| Publication Resource | Access |
|---|---|
| Current Issue | View Current Issue |
| Journal Archives | Browse Published Volumes and Issues |
| Journal Homepage | Visit JOLLT |
3. DISTRIBUTED DIGITAL PRESERVATION
Distributed digital preservation provides an additional mechanism for protecting scholarly publications beyond the journal's primary website and local publishing infrastructure.
JOLLT recognizes the relevance of LOCKSS (Lots of Copies Keep Stuff Safe) and compatible digital preservation arrangements in supporting the long-term retention and recoverability of scholarly content.
3.1. LOCKSS-Based Preservation
LOCKSS is a distributed digital preservation approach that supports the retention of multiple copies of digital scholarly materials across participating preservation systems.
The purpose of distributed preservation is to reduce dependence on a single website, server, or institutional storage location and to support the continued availability of scholarly materials under qualifying circumstances.
JOLLT's OJS platform includes a technical gateway address intended for use with LOCKSS-compatible archiving mechanisms. The gateway provides a potential technical interface for preservation arrangements when the necessary configuration and participation requirements are satisfied.
LOCKSS Gateway: JOLLT LOCKSS Gateway.
The existence of this gateway does not independently confirm that content has been deposited in, received by, or preserved through an external archival network. Such participation requires separate technical verification.
3.2. PKP Preservation Network
The Public Knowledge Project Preservation Network (PKP PN) provides a digital preservation mechanism designed for eligible journals using Open Journal Systems.
PKP PN uses distributed preservation technology based on the LOCKSS approach to support the long-term retention of scholarly publications. The network is intended to help preserve access to journal content under defined circumstances, including the permanent loss or discontinuation of the original publishing platform.
Participation in PKP PN is subject to the applicable technical requirements, availability of compatible software, successful configuration, acceptance of preservation terms, and confirmation that journal content has been deposited and preserved.
JOLLT may implement or maintain participation in an appropriate external preservation network subject to these requirements. Claims of active preservation through a particular service must be supported by evidence of successful participation and content preservation.
Further information about PKP PN is available through the official documentation:
Public Knowledge Project Preservation Network Documentation.
3.3. Preservation Status and Verification
The editorial management and authorized system administrators are responsible for verifying the operational status of any external preservation arrangements claimed by the journal.
Where an external preservation service is used, verification should include the service's eligibility requirements, configuration status, content deposit records, processing status, and confirmation that the relevant content has been preserved.
A preservation plugin being installed or enabled does not, by itself, establish successful preservation. The journal's public statements concerning external archival participation must reflect the actual verified status of the service.
4. PRESERVATION COVERAGE AND SCHOLARLY RECORDS
The preservation framework is intended to support the retention and integrity of the journal's published scholarly record, including the content and metadata required for scholarly identification, retrieval, and interpretation.
The principal categories of materials covered by this policy are described below.
| Material | Preservation Objective |
|---|---|
| Published Articles | Retain the scholarly content of published research and review articles. |
| Article Files | Preserve available published full-text files and related publication formats. |
| Volume and Issue Records | Maintain the organization and identification of the journal's publication history. |
| Bibliographic Metadata | Preserve article identification, authorship, publication dates, abstracts, and relevant citation information. |
| Supplementary Materials | Support the retention of supplementary files published with articles, where technically and legally appropriate. |
| Post-Publication Notices | Preserve corrections, expressions of concern, retractions, and other formal notices affecting the scholarly record. |
The coverage provided by any external preservation service depends on its technical specifications and the files and metadata successfully deposited into that service.
4.1. Preservation of Corrections and Retractions
JOLLT recognizes the importance of maintaining an accurate and transparent publication history, including records of post-publication changes.
When a published article requires correction, an expression of concern, or retraction, the journal follows its publication ethics procedures. Relevant notices must be clearly identified and linked to the original publication record.
Corrections and retractions should not result in the silent deletion of scholarly records. Where permitted and appropriate, the original publication remains identifiable together with the relevant notice explaining its status.
Further information is available through the journal's Publication Ethics and Editorial Policies.
5. BACKUP, DATA PROTECTION, AND RECOVERY
Digital preservation and operational data backup serve related but distinct purposes. Digital preservation addresses the long-term retention and accessibility of published scholarly content, while operational backups support recovery from data loss, accidental deletion, software failure, or damage to the journal's publishing infrastructure.
Universitas Pendidikan Mandalika, through the appropriate journal management and authorized technical personnel, is responsible for establishing and maintaining suitable backup and recovery arrangements for the JOLLT publishing platform.
5.1. Backup Coverage
The journal's operational backup arrangements should cover essential digital assets, including:
- Published article files and associated publication materials.
- Journal issue and article metadata.
- Relevant OJS database records.
- Necessary publishing system configurations.
- Other essential digital assets required for restoration of the journal's published scholarly content.
5.2. Backup Storage and Security
Backup arrangements should reduce dependence on a single storage location and incorporate appropriate access controls, data protection measures, and safeguards against unauthorized alteration or deletion.
Backup copies should be maintained in suitable storage environments, with separation from the primary publishing infrastructure where feasible.
5.3. Recovery and Restoration
Recovery procedures should enable authorized personnel to restore essential publishing services and publication records following technical failures or other disruptions.
Backup integrity and recovery procedures should be reviewed and tested periodically in accordance with the institution's technical resources and information management requirements.
The publisher and system administrators are responsible for documenting relevant procedures and addressing identified weaknesses in the backup and recovery arrangements.
6. CONTINUITY OF ACCESS AND PUBLICATION AVAILABILITY
JOLLT recognizes the importance of maintaining continued access to scholarly publications during changes in technology, journal administration, website infrastructure, or institutional publishing arrangements.
Where a change to the journal's hosting environment, website address, publishing platform, or management arrangement is necessary, reasonable measures should be taken to protect previously published scholarly content and associated metadata.
6.1. Website and Platform Migration
When the publishing platform is migrated or updated, the journal's technical management should seek to maintain the completeness and accessibility of published files, bibliographic metadata, article records, and issue archives.
Where website addresses or article locations change, appropriate redirection or metadata updates should be implemented when technically feasible to reduce disruption to readers and indexing services.
6.2. Long-Term Scholarly Access
If the journal's regular publishing activities are discontinued, the publisher should make reasonable arrangements to retain and provide access to its previously published scholarly content, consistent with applicable preservation agreements, legal requirements, and available institutional resources.
Where an external preservation service has successfully preserved the journal's content, its applicable recovery or access provisions may provide an additional mechanism for maintaining the scholarly record under qualifying circumstances.
6.3. Author Self-Archiving
Authors retain copyright in their published works in accordance with the journal's copyright policy and may share or archive their articles subject to the applicable publication license and any third-party rights.
Author self-archiving through institutional repositories or other appropriate scholarly platforms may support discoverability and accessibility. However, such distribution is not a substitute for an independently verified long-term digital preservation arrangement.
Further information is available through the journal's Copyright and License Policy.
7. INSTITUTIONAL RESPONSIBILITY AND POLICY REVIEW
The long-term management and preservation of the journal's scholarly content require coordination between the publisher, editorial management, and authorized technical personnel.
7.1. Publisher Responsibilities
Universitas Pendidikan Mandalika, as the journal's publisher, holds institutional responsibility for supporting appropriate arrangements for the continuity and preservation of JOLLT's published scholarly content.
These responsibilities include institutional oversight of relevant technical infrastructure, allocation of appropriate operational responsibilities, and support for necessary recovery or preservation arrangements.
7.2. Editorial Responsibilities
The Editor in Chief and authorized editorial management personnel are responsible for maintaining the integrity of publication records, identifying relevant archival concerns, and coordinating with technical administrators when preservation-related issues affect published content.
7.3. Technical Administration
Authorized OJS administrators are responsible for implementing and maintaining appropriate technical safeguards, including system maintenance, backup arrangements, controlled access, and verification of preservation configurations where applicable.
7.4. Monitoring and Periodic Review
The journal's archiving and preservation arrangements should be reviewed periodically to ensure that the published policy remains consistent with the technical systems and institutional procedures actually in operation.
Any substantive changes to preservation services, publishing infrastructure, or archival arrangements should be reflected in the journal's published policy information.
8. RELATED JOURNAL INFORMATION
This Digital Preservation Policy should be read in conjunction with JOLLT's other editorial and publishing policies.
| Journal Information | Access |
|---|---|
| Publication Schedule and Journal History | View Journal History |
| Open Access Policy | View Open Access Policy |
| Copyright and License | View Copyright and License |
| Publication Ethics | View Publication Ethics |
| Published Issues | Browse Journal Archives |
| Editorial Contact | Contact Editorial Office |
| PKP Preservation Network | Official Preservation Documentation |
POLICY SUMMARY
JOLLT is committed to the long-term preservation and accessibility of its scholarly publications. The journal's digital preservation framework includes the maintenance of its primary electronic publication archive, institutional responsibility for appropriate backup and recovery arrangements, and support for distributed preservation mechanisms where their operation and participation have been verified.
The publisher, editorial management, and authorized technical administrators share responsibility for safeguarding the integrity and continuity of the journal's scholarly publication records.
